About the program
The National Safe Work Month ‘People’s Choice Award’ Grant Program (the Program) is a short-term, competitive grant program that is part of National Safe Work Month. These Guidelines set out the rules for funding under this Program.
Safe Work Australia is committed to improving work health and safety (WHS) and workers’ compensation arrangements across Australia and provides support through the Program to projects or initiatives of individuals, businesses, government and non-government organisations that align with this commitment.
The aims of this Program are to:
- increase community awareness and knowledge of WHS and workers’ compensation
- build our profile as the national policy body for WHS and workers’ compensation
- build relationships with key influencers and national bodies, and
- support the priority areas including industries, action areas and conditions in the Australian Work Health and Safety Strategy 2012–2022.
Sole traders, partnerships, businesses or other organisations operating within Australia that have an ABN can apply for a grant through the Program by proposing a project or initiative that improves WHS in their workplace and supports the priority areas, including industries, action areas and conditions listed in the Australian Work Health and Safety Strategy 2012–2022.
Shortlisted finalists will be offered a grant agreement valued between $2,000 and $20,000 for their proposed project or initiative.
Shortlisted finalists’ submissions will be posted on the Safe Work Australia Engage portal and be subject to a public vote. Subject to these Guidelines, the finalist with the most public votes will win the People’s Choice Award and may receive additional funding of up to $5,000.
A grant under this Program can include the receipt or provision of goods, services, cash, intellectual property or expertise in return for negotiated benefits.
The Program is administered in accordance with the Commonwealth Grant Rules and Guidelines.
The information in these Guidelines may be varied from time-to-time by us, as the needs of the Program dictate. Any variations will be published on GrantConnect.
You should read these guidelines, the application form, the Australian Work Health and Safety Strategy 2012–2022 and the sample Commonwealth grant agreement carefully before you complete an application.
Safe Work Australia has allocated funding of $55,000 to the Program.
The maximum grant amount that will be offered to a shortlisted finalist is $20,000 (GST inclusive).
The winner of the ‘People’s Choice Award’ may be awarded a maximum additional amount of $5,000 in grant funding (GST inclusive).
The project or initiative must be completed and all grant funds claimed within 12 months of the date the grant agreement is signed.
To apply for a grant through the Program, your application must meet the eligibility criteria below. We will not consider your application unless all eligibility criteria are met.
Applications are open to any sole trader, partnership, business or other organisation operating within Australia that has an ABN.
Individuals submitting an entry on behalf of a business or organisation must have permission from that business or organisation to do so.
To be eligible, your project or initiative must be aimed at improving work health and safety in your workplace. The project or initiative must involve or target any of the priority areas, including industries, action areas and conditions in the Australian Work Health and Safety Strategy 2012–2022.
Your application must be for funding expenditure on activities directly related to the project or initiative you are proposing for your workplace. Expenditure that is not eligible for funding includes travel and accommodation, advertising or promotion of any product or service, normal business costs such as salaries, or purchase of office equipment or furniture. This list is not exhaustive, and Safe Work Australia reserves the right to make a final decision on eligible expenditure.
Any expenditure incurred prior to the date you sign a grant agreement will not be eligible. Projects or initiatives that receive, or will receive, funding from another external source (such as another Commonwealth funding program) are also not eligible. Safe Work Australia must be the only financial support funding the project or initiative and the specific activities proposed in the application.
The application must:
- not contain any information that is false or misleading
- declare any conflict of interest, real or apparent
- not give rise to a real or implied endorsement by Safe Work Australia of a commercial product or service
- not be used for a purpose detrimental to Safe Work Australia’s role or image, and
- declare any political objectives or affiliations.
We will not consider your application if we determine that conflicts of interest and political affiliations have not been declared, or cannot be appropriately managed.
We will also not consider your application if we determine that it contains false or misleading information, is seeking an endorsement from Safe Work Australia for a product or service, or it would be detrimental to Safe Work Australia’s role or image to consider it.
Refusal to accept or consider applications
Safe Work Australia reserves the right to refuse to accept or consider an application at its absolute discretion, including where an application could bring the grant program or Safe Work Australia into disrepute (for example if you, your business or organisation have been found to have breached an Australian law that discredits your application, as determined by Safe Work Australia).
Safe Work Australia reserves the right to refuse to accept or consider any application that does not comply with these Guidelines.
Assessment criteria you need to address
The criteria we will use to assess the merit of your application are set out below. The application form asks questions that are relevant to assessing your application against these criteria. You will need to include information in your application that demonstrates the merit of your project or initiative against each of these criteria. You need to address each of the criteria in order to be competitive.
The amount of detail you should provide depends on the complexity of the project or initiative and the value of the grant you are seeking. You can include supporting documents with your application, but large volumes of heavy text documents will not be considered.
The extent to which the proposed activities:
- shares safety knowledge throughout the organisation, and
- empowers staff at all levels to make good safety choices.
The extent to which the proposed activities demonstrates or showcases good work health and safety practice, including:
- supports one or more priority areas, including industries, action areas and or conditions identified in the Australian Work Health and Safety Strategy 2012–2022
- focuses on high-order risk controls, and representing ‘good work design', and
- demonstrates leading a long-term approach to WHS or workers’ compensation.
Innovation and reach
The extent to which the proposed activities presents opportunities to deliver WHS or workers’ compensation messages and information in ways that are innovative and have impact.
Proper use of public resources
The extent to which the funding of the proposed activities would be a proper use of public resources to achieve our policy outcomes.
Evaluation and selection of finalists
You are responsible for ensuring your application is accurate and contains all necessary information. Once you submit your application, you will not be able to make any changes. We may contact you for clarification or correction if there appears to be an error.
We will first assess your application against the eligibility criteria. If your application does not meet the eligibility criteria it will not be considered further.
Safe Work Australia will convene a panel to assess eligible applications against the assessment criteria and compare them to other eligible applications. There will be two stages to the assessment.
Stage 1 – Shortlisted finalists
Eligible applications that, in the opinion of the panel, have the most merit will be shortlisted as finalists.
All finalists are subject to approval by our Chief Executive Officer.
The panel will submit the shortlist of finalists to the Program Delegate for final approval. The panel may make recommendations on the amount of grant funds to be offered to each finalist at this stage.
The Program Delegate will make the final decision on all funding matters, including:
- the approval of applications for funding
- the amount of funding awarded, and
- the terms and conditions of funding.
You will be will be notified in writing of the outcome and be made a preliminary offer of grant funds.
The Program Delegate’s decision is final and will not be reviewed.
Stage 2 - People’s Choice Award
The shortlisted finalists’ applications will be posted on the Safe Work Australia Engage portal.
The applications will be subject to a public vote to determine the People’s Choice Award winner, as set out below. On close of the public voting, the panel will collate the results. The applicant who has the highest number of public votes will win the People’s Choice Award.
The panel will make a recommendation to the Program Delegate on any further funding to be awarded to the People’s Choice Award winner, based on the relative merit of the submission and the availability of Program funds.
We reserve the right to discount votes, disqualify submissions from the People’s Choice Award or substitute as winner of the People’s Choice Award an applicant who did not receive the highest public votes, if we are satisfied that the public vote has been compromised in any way.
Subject to approval by the Program Delegate, the People’s Choice Award winner may be offered additional funding of up to $5,000 (including GST).
The Program Delegate will make the final decision on approval of any additional funding to the winner of the People’s Choice Award. The Program Delegate’s decision is final and will not be reviewed.
For the People’s Choice Award, applications of the shortlisted finalists will be posted on the Safe Work Australia Engage portal for a public vote, as follows:
- the period for public vote will be from 16 November to 29 November (at Safe Work Australia’s discretion).
- the public vote is available to persons who have registered on the Safe Work Australia Engage portal.
- there is one vote for each registered account on the Safe Work Australia Engage portal.
- registered voters will be asked to assess each submission against the assessment criteria and other submissions, and vote for the submission that, in their view, has the most merit.
- use of the Safe Work Australia Engage portal is subject to the Engage terms and conditions.
We will let you know the outcome of your application in writing.
To receive grant funds, successful applicants are required to enter into a legally binding agreement with the Commonwealth as represented by Safe Work Australia. We will generally use the Commonwealth Low Risk Grant Agreement. The standard terms and conditions of this agreement will apply and cannot be changed. Any additional conditions attached to your sponsorship will be identified in the grant offer or during the agreement negotiations.
We will negotiate with successful applicants with the aim of having an agreement executed as soon as possible after the results of the People’s Choice Award are finalised. In the event of unreasonable delays in executing the agreement, we may withdraw the grant offer.
If you fail to meet the obligations of the agreement, we may terminate the agreement and seek the return of any funds we paid you.
We will publish the names of shortlisted finalists and the People’s Choice Award winner on our website along with details of their projects or initiatives. This will include the name of the applicant and/or organisation, their location, title and description of the relevant project or initiative, amount of grant funding awarded, and the industry or sector targeted by the project or initiative.
Shortlisted finalists and the People’s Choice Award winner, and their activities under any grant agreement, may also be announced or published on other communication channels.
Grants will be publically listed on Commonwealth’s GrantConnect website within 21 calendar days of the date of effect of the grant agreement.
Payments and GST
The grant agreement will set out the grant amount to be paid and the payment schedule. We will not vary the grant amount awarded under any circumstances.
The grant agreement must be signed before we can make any payments. We are not responsible for any expenditure on your project or initiative expenditure until a grant agreement has been executed. Payments will be made in accordance with the agreement. If applicable, payments will be GST inclusive.
You will be required to submit the following as part of the agreement:
- a tax invoice for the payments made to fund the outcomes of the project or initiative
- evidence of meeting the associated milestones in the agreement, if applicable, and
- any other conditions of payment as outlined in the agreement, such as reporting of expenditure.
You should consider seeking guidance from a tax advisor about the effects of receiving a grant, prior to entering into an agreement.
It will be a condition of the grant agreement that you acknowledge Safe Work Australia in any public announcements or statements about a project or initiative funded by the grant obtained under the Program.
How we use your information
Privacy and confidentiality
Safe Work Australia requires applicants to provide certain information, including personal information, in the application form, for the following purposes:
- to identify and contact the applicant, or an organisation identified in the application form, for any reason related to the application
- to identify and contact the relevant applicant for proof and documentation in relation to a claim of copyright ownership, and
- for the general administration and conduct of the grant Program.
When you submit an application, Safe Work Australia will record and use your personal information for the purposes of administering the grant program, including the disclosure of that information to third parties at the discretion of Safe Work Australia, for the purposes of:
- verifying application eligibility or information contained in the application
- communicating with you about your application
- obtaining feedback about the Program for evaluation purposes
- running the public voting process for the People’s Choice Award
- announcing and publishing shortlisted finalists and the People’s Choice Award winner, including publication of general information about activities undertaken as part of any grant agreement under the Program, and
- providing names, telephone numbers and email addresses of the successful applicants to journalists to facilitate promotion of the grant Program and National Safe Work Month.
You can request that information about you or your application be withheld (for example, if there is commercially sensitive information). However, even where you ask for information to be treated as confidential, there may be circumstances in which Safe Work Australia is authorised or required by law to release information, such as in accordance with the Freedom of Information Act 1982 (Cth) or for parliamentary purposes.
Safe Work Australia must publish certain information about grants on the GrantConnect website to meet the requirements under the Commonwealth Grants Rules and Guidelines.
In applying for a grant under this Program, you grant to the Commonwealth of Australia, represented by Safe Work Australia, a royalty-free, perpetual, irrevocable, worldwide license (including a right of sub-license) to use, reproduce, publish, distribute, communicate and display any application or submission supporting documentation (or parts thereof) in the following publications and platforms without charge:
- Safe Work Australia and National Safe Work Month promotional material
- any form of media coverage relating to the Competition and National Safe Work Month (domestic and international, electronic, print, radio and television media)
- the Safe Work Australia website
- Safe Work Australia social media posts (e.g. on Facebook® and Twitter®), and
- any other materials and publications associated with the Program and National Safe Work Month.
Your application (including the project or initiative for your workplace described in the application) must be original and must not copy or reproduce another person's work. You must hold intellectual property rights (including copyright) in the material submitted in your application, including any supporting documentation. We will ask you declare this in signing the application form and may request proof of copyright ownership (such as a statutory declaration).
In reproducing or redistributing your application, or part thereof, Safe Work Australia will acknowledge your business/organisation as the author.
Photographs and media
If your application (including any supporting documentation) includes photographs, video or other images of people that can be clearly identified, you must ensure that those people have consented to their image being used as part of the application and for the purposes of administration and promotion of the grant Program and National Safe Work Month. We may ask you for evidence that this consent was obtained.
In applying for a grant under the Program, the applicant indemnifies Safe Work Australia, its officers, employees and contractors against any claim, loss or damage incurred in connection with their application. This includes claims for infringement by the applicant of any intellectual property rights by any other person in respect of the application, including any supporting documentation.
The applicant’s obligation to indemnify Safe Work Australia will reduce proportionally to the extent any act or omission involving fault on the part of Safe Work Australia contributed to the claim, loss or damage.
How to apply
To apply for a grant through the Program, you must complete the application form.
Application forms must be received by 23:59 AEDT on Wednesday 31 October 2018.
If you have questions or complaints about the Program, please contact Safe Work Australia at firstname.lastname@example.org.
If you submit an application form, you must contact us as soon as possible if there is a change in circumstances relevant to your application, such as:
- you identify any conflict of interest that has not already been declared
- there is a change in contact details
- you wish to withdraw the application.