Worker interactions and work tasks
- Where possible, provide each person with 4 square metres of space in enclosed areas in accordance with general health advice.
- To achieve this, calculate the area of the enclosed space (length multiplied by width in metres) and divide by 4. This will provide you with the maximum number of people you should have in the space at any one time.
- Where the nature of work means you are not able to provide 4 square metres of space per person, you need to implement other measures to prevent the spread of COVID-19.
- To help you achieve 4 square metres of space per person (or where not reasonable, to achieve the maximum space per person) limit the number of workers in your workplace by:
- facilitating working from home for office/administrative workers, where you can
- reducing the number of tasks to be completed each day, where possible
- postponing non-essential work
- splitting workers’ shifts to reduce the number of workers onsite at any given time. Schedule time between shifts so that there is no overlap of staff arriving at and leaving the workplace or have different entrances and exits to avoid interaction, and
- create specific walkways throughout the port to maintain physical separation and implement changes to access points to enable workers to enter and exit through different points/gates/doors where practicable.
- Direct workers to keep 1.5 metres of distance between them in accordance with general health advice. To achieve the best outcomes for physical distancing:
- implement measures in combination with measures for 4 square metres spacing, as set out above
- implement systems for maintaining 1.5 metre physical distancing at turnstiles for workers when entering port areas
- put signs around the workplace and create wall or floor markings to identify 1.5 metres distance. Your staff could wear a badge as a visual reminder to each other of physical distancing requirements
- limit physical interactions between workers, workers and clients, and workers and other persons at the site – e.g. by using contactless deliveries and limiting non-essential visitors
- require workers to use other methods such as mobile phone or radio to communicate rather than face to face interaction, and
- split transports of workers and visitors and limit the numbers of persons in vehicles to maintain 1.5 metre physical distancing. For example, five seater vehicles should be limited to one passenger in the rear and the driver. Larger vehicles may carry more passengers as long as distancing can be maintained, such as keeping at least one row of separation between passengers on a bus.
- Where it is practical and safe to do so, review tasks and processes that usually require close interaction and identify ways to modify these to increase physical distancing between workers. Where not possible, reduce the amount of time workers spend in close contact. See also our information on what to do if your workers cannot maintain a physical distance of 1.5 metres.
Worker interactions with maritime crew
There are specific requirements for maritime crew where the 14-day quarantine period at sea has not expired.
- All crew must remain on board while the vessel is berthed in Australia.
- Crew may disembark to conduct essential vessel functions, however crew must wear personal protective equipment (PPE), such as masks and gloves, while performing these functions.
- Crew should only interact with non-crew members when it is critical for the safe operation and loading/unloading of the vessel.
- Crew must also use PPE in public spaces on board the vessel while non-crew members are on-board.
- If stevedoring or other port operators observe maritime crew not adhering to these restrictions, operators should request that the maritime crew and their company comply with the restrictions and requirements. If non-compliance continues, operators should notify the relevant authority (such as biosecurity officers at the port). If the non-compliance is presenting safety risks to workers, operators should cease work associated with the vessel.
When stevedore and port workers are interacting with maritime crew, they should:
- avoid physical interactions with maritime crew where possible, or limit to interactions associated with essential functions
- where close interaction is required, and the 14-day period has not expired, ensure maritime crew are wearing PPE, such as masks and gloves, where possible prior to workers boarding the vessel and interacting with the crew
- You may not be able to control the provision of PPE to crew by their employer. You could monitor this through a combination of worker feedback and proactive engagement with the crew’s employer. You could consider providing PPE to crew where it is evident that their employer has not provided it, to protect your workers.
- communication with maritime crew via methods such as mobile phone or radio wherever possible, and
- maintain at least 1.5 metres between all workers and maritime crew wherever possible.
If workers suspect they have been in close contact with maritime crew displaying symptoms of COVID-19 while on board the vessel, workers must report this their employer and follow processes to make themselves known to biosecurity officers at the port.
Layout of the workplace
- You may need to redesign the layout of the work areas within the port, where possible, and your workflows to enable workers to keep at least 1.5 metres apart to continue performing their duties. This can be achieved by, where possible:
- restricting workers and others to certain pathways or areas, and
- spreading out furniture or plant to increase distancing.
- Consider floor and/or wall markings and signage to identify 1.5 metres distancing requirements.
If changing the physical layout of the workplace, your layout must allow for workers to enter, exit and move about the workplace both under normal working conditions and in an emergency without risks to their health and safety so far as is reasonably practicable.
Staff gatherings and training
- Postpone or cancel non-essential gatherings, meetings or training.
- If gatherings, meetings or training are essential:
- use non face-to-face options to conduct – e.g. electronic communication such as tele and video conferencing
- if a non face-to-face option is not possible, ensure face-to-face time is limited, that is make sure the gathering, meeting or training goes for no longer than it needs to
- hold the gathering, meeting or training it in spaces that enable workers to keep at least 1.5 metres apart and with 4 square metres of space per person – e.g. outdoors or in large conference rooms
- limit the number of attendees in a gathering, meeting or training. This may require, for example, multiple training sessions to be held, and
- ensure adequate ventilation if held indoors.
See also our information on Training.
- Reduce the number of workers utilising common areas at a given time – e.g by staggering meal breaks and start times.
- Spread out furniture in common areas. If changing the physical layout of the workplace, you must ensure the layout allows for workers to enter, exit and move about the workplace both under normal working conditions and in an emergency without risks to their health and safety so far as is reasonably practicable.
- Place signage about physical distancing around the workplace. Our website has links to a range of posters and resources to help remind workers and others of the risks of COVID-19 and the measures that are necessary to stop its spread. These posters can be placed around the workplace and in client-facing work environments (e.g. workplace entrances). Consideration needs to be given to how to communicate with workers and others for who English is not their first language.
- Consider providing separate amenities for workers and others in the workplace – for example separate bathroom facilities for workers and visitors/clients.
Deliveries, contractors and visitors attending the workplace
- Non-essential visits to the workplace should be cancelled or postponed.
- Minimise the number of workers attending to deliveries and contractors as much as possible.
- Delivery drivers and other contractors who need to attend the workplace, to provide maintenance or repair services or perform other essential activities, should be given clear instructions of your requirements while they are on site.
- Ensure handwashing facilities, or if not possible, alcohol-based hand sanitiser, is readily available for workers after physically handling deliveries.
- Direct visiting delivery drivers and contractors to remain in vehicles and use contactless methods such as mobile phones to communicate with your workers wherever possible.
- Direct visiting delivery drivers and contractors to use alcohol-based hand sanitiser before handling products being delivered.
- Use, and ask delivery drivers and contractors to use, electronic paper work where possible, to minimise physical interaction. Where possible, set up alternatives to requiring signatures. For instance, see whether a confirmation email or a photo of the loaded or unloaded goods can be accepted as proof of delivery or collection (as applicable). If a pen or other utensil is required for signature you can ask that the pen or utensil is cleaned or sanitised before use. For pens, you may wish to use your own.
On-going review and monitoring
- If physical distancing measures introduce new health and safety risks (e.g. because they impact communication or mean that less people are doing a task), you need to manage those risks too.
- Put processes in place to regularly monitor and review the implementation of physical distancing measures to ensure they are being followed and remain effective
Do I need to provide personal protective equipment to workers who are in close contact with each other?
You must ensure workers comply with physical distancing requirements where possible. In circumstances where the nature of the task requires workers to be in close contact, you must put control measures in place that minimise the time workers spend with each other or with other people in the workplace. You must also ensure workers are practicing good hygiene.
If you have a situation where, despite other control measures, workers will be in close contact with each other or with other people for longer than the recommended time (i.e more than 15 minutes face to face cumulative over the course of a week or more than 2 hours in a shared closed space), consider the use of personal protective equipment (PPE).
Workers must be trained in the proper use of PPE. Be aware of WHS risks that may arise as a result of workers using and wearing PPE.
See also our information on PPE.
My workers need to travel in a vehicle together for work purposes. How do they practice physical distancing?
You must reduce the number of workers travelling together in a vehicle for work purposes. You should ensure that only two people are in a 5 seat vehicle – the driver and a worker behind the front passenger seat. Only one worker should be in a single cab vehicle.
These measures may mean:
- more of your vehicles are on the road at one time
- more workers are driving and for longer periods than usual (if driving by themselves).
Because of this, you should review your procedures and policies for vehicle maintenance and driver safety to ensure they are effective and address all possible WHS risks that arise when workers drive for work purposes.
If workers are required to travel together for work purposes and the trip is longer than 15 minutes, air conditioning must be set to external airflow rather than to recirculation or windows should be opened for the duration of the trip.
You must also clean vehicles more frequently, no matter the length of the trip, but at least following each use by workers.
See also our information on Cleaning.
Do workers need to practice physical distancing when on a lunch break or when travelling to and from work?
Yes. Workers must always comply with any state or territory public health directions or orders. This includes maintaining a physical distance of 1.5 metres between people.
In some states and territories there are strict limitations on gatherings in public places. This means that in some circumstances, workers cannot eat lunch together in a park or travel together in a vehicle to and from work.
You should refer to your state or territory health authority for further information on specific restrictions in place under public health directions or orders in your state or territory.