Note: Restrictions have been in place for beauty salons and day spas (e.g. for saunas and spas). These restrictions are being relaxed in different jurisdictions at different times. Beauty salons and day spas must only operate to the extent permissible in each state or territory. The information below outlines measures which cover all aspects of the services offered by beauty salons and day spas (including body modifications such as tattooing and piercing) - depending on what is permissible in your jurisdiction, some sections may not be currently relevant to your business.

The information below provides guidance on physical distancing during step 2 of the 3-step framework for a COVIDSafe Australia. Some states and territories have updated public health directions to adjust physical distancing rules in line with local circumstances, for example, revising the one person per 4 square metres rule to one person per 2 square metres in some circumstances. 

For more information about physical distancing requirements, go to your relevant state and territory government website. You can also go to our Public health directions and COVIDSafe plans page for links to enforceable government directions.

Physical distancing (also referred to as ‘social distancing’) refers to the requirement that people distance themselves from others. The current advice from the Department of Health is that everyone must keep at least 1.5 metres apart from others (outside of their family unit) where possible. In addition, in a given space, there must be 4 square metres of space per person where possible. 

You should also consider whether you are required to comply with any physical distancing measures issued under public health directions in your state or territory. See also our information on public health directions – COVID-19 for links to enforceable government directions in your state or territory.

Why is physical distancing important?

Physical distancing is necessary because the most likely way of catching the virus is by breathing in micro-droplets from another person sneezing, coughing, or exhaling. By ensuring there is 4 square metres of space per person and maintaining a physical distance of at least 1.5 metres from others where possible, you will reduce the likelihood of exposure to micro-droplets of others. 

Current health advice is that everyone, including people at workplaces, must implement physical distancing measures wherever possible.  

How do I make sure there is 4 square metres of space per person?

To achieve the 4 square metre ‘rule’ you would: 

  • calculate the area of the room (e.g. length of room in metres x width of room in metres = area of room in square metres), and 
  • divide the area of the room by 4. 

For example, if you had a room that was 160 square metres in size, you should only allow up to 40 people in the room, to allow each person to have 4 square metres of space.  

Note: you also must comply with any gathering size limits in place under public health directions in your state or territory.

How do I make sure there is 1.5 metres between people?

You should consider and make adjustments to the layout of the workplace and your workflows to enable workers and clients to keep at least 1.5 metres apart. For example, this could be achieved by, spreading out furniture or plant to increase distancing, or considering floor and/or wall markings and signage to identify 1.5 metres distancing requirements. 

You should also review tasks and processes that usually require close interaction and identify ways to modify these to increase physical distancing between workers and workers and clients where it is practical and safe to do so.  

Do I need to do both? That is, make sure there is 4 square metres per person and physical distancing of 1.5 metres? 

Yes. You need to do what you can to make sure there is 4 square metres in your workplace per person and keep everyone apart at least 1.5 metres, where possible. 

My workers cannot maintain a physical distance of 1.5 metres when performing work. Does this mean they cannot perform work?

It will not always be possible for workers and clients to keep 1.5 metres apart at all times at the workplace. For example, many services offered by beauty salons, tattoo parlours, body piercing establishments, skin clinics, day spas, cosmetic treatment clinics and mobile and home salons require close contact with clients, such as during facial or body treatments. 

Working in close contact increases the risk of workers being exposed to COVID-19. You must consider whether the work task must be completed or could be rescheduled to a later date.

If the task must be completed and your workers or workers and clients will be in close contact, you must undertake a risk assessment to determine what control measures are reasonably practicable in the circumstances to eliminate or minimise health and safety risks from COVID-19. For example, if close contact with others is unavoidable, you must implement other control measures such as: 

  • minimising the number of people within an area at any time. Limit access to the workplace or parts of the workplace to essential workers and clients only 
  • staggering client appointments and start, finish and break times for workers where appropriate to minimise the number of people in the salon/barber at any one time
  • moving work tasks to different areas of the workplace if possible 
  • for larger salons, considering separating workers into dedicated teams and have them work the same shift or work in a particular area and consider whether these dedicated teams can have access to their own meal areas or break facilities, and 
  • ensuring each worker has their own equipment or tools 

See also ‘What physical distancing measures do I need to implement in my workplace’ for further information on what measures can be implemented when workers are attending to a client.

Do I need to provide personal protective equipment to workers who are in close contact with each other?

You must ensure workers comply with physical distancing requirements where possible. In circumstances where the nature of the task requires workers and clients or workers to be in close contact (e.g. when a worker is attending to a client), you must put control measures in place that minimise the time workers spend with each other or with clients in the workplace. You must also ensure workers and clients are practicing good hygiene.  

See also ‘What physical distancing measures do I need to implement in my workplace’ for information on what measures can be implemented when workers are attending to a client.

If you have a situation where, despite other control measures, workers will be in close contact with each other or with clients for longer than the recommended time (i.e. more than 15 minutes face to face cumulative over the course of a week or more than 2 hours in a shared closed space), consider the use of personal protective equipment (PPE) such as gloves and a mask.  

Workers must be trained in the proper use of PPE. Be aware of WHS risks that may arise as a result of workers using and wearing PPE. 

See also our information on PPE.

What physical distancing measures do I need to implement in my workplace?

Below are measures to ensure physical distancing is achieved for beauty salons and day spas. Not all activities may be currently permissible in your state or territory (e.g. operation of saunas and spas) and therefore may not be relevant to your organisation at this time. You should check what activities are permissible in your state or territory, as well as limits on gathering sizes and specific physical distancing requirements applicable to your business. Only operate based on what activities are permissible.

See also our information on public health directions – COVID-19 for links to enforceable government directions in your state or territory.

Remember, you must consult with workers and their representatives (e.g. health and safety representatives (HSRs)) on health and safety matters relating to COVID-19, including what control measures to put in place in your workplace. See our related information on consultation and also the model Code of Practice: Work health and safety consultation, cooperation and coordination for more information on consultation requirements

Providing services to a client’s face or body

It will not be practicable to require beauty salon and spa workers to keep 1.5 metres of distance from clients when providing a number of services to clients. In these circumstances you should seek to limit physical interactions between workers and clients and reduce the amount of time workers spend in close contact. This could be achieved by:

  • reducing the length and frequency of appointments where possible. Consider whether you can split services over multiple appointments 
  • allocating worker’s their own service room, segregated bay, products and equipment and ask them to avoid sharing products or equipment or entering each other’s spaces
  • allocating one worker to a client and not swapping or using assistants to provide part of the service
  • not providing refreshments to clients or only providing beverages in disposable cups, and
  • asking clients to put any loaned towels, dressing gowns or other borrowed garments away in a closed laundry box after use rather than giving them to you to launder.

Shared areas and services

Your business may have facilities that are used by a number of clients throughout the day and potentially at the same time. For example, steam rooms, spa baths and saunas as well as change rooms and showers. You need to limit the number of clients permitted in these areas any given time to ensure each person has 4 square metres of space.

  • To achieve this, calculate the area of the enclosed space (length multiplied by width in metres) and divide by 4. This will provide you with the maximum number of people you should have in the space at any one time.  

To help you achieve 4 square metres of space per person (or where not reasonable, to achieve the maximum space per person) limit the number of clients in these areas by: 

  • making the services available by appointment only, and only allow a limited number of people in the spaces at one time. If you are opening baths, tubs, spas and saunas you may want to only allow one person in the facility at a time and ensure thorough cleaning is performed between each client
  • monitoring access to change rooms and showers and asking that clients limit their time spent in these areas. Ask clients to tell someone once they have finished showering to allow workers to clean immediately after
  • having clients fill out any pre-service paperwork before they come in and asking that they arrive immediately before and leave immediately after their service to reduce the number of people in waiting areas. 

Direct workers and clients to keep 1.5 metres of distance between them in accordance with general health advice. To achieve the best outcomes for physical distancing: 

  • implement measures in combination with measures for 4 square metres spacing, as set out above 
  • put signs around spas, baths and saunas as well as common area like change rooms to remind clients to keep 1.5 metres distance from each other
  • create floor or seat markings that are 1.5 metres apart in saunas and other communal spaces
  • require workers to use other methods such as mobile phone or radio to communicate rather than face to face interaction e.g. workers attending to a client who want to talk to reception, and
  • arrange to have all of your workers’ equipment at their work station to avoid moving around the establishment, including cleaning products for equipment (i.e. disinfectant products and other suitable products that you may use).

You must also ensure that you perform regular and thorough cleaning and disinfection of areas that are used by multiple people in a day. See the cleaning page for more information 

Worker and client interactions and work tasks

Where possible, provide each person with 4 square metres of space in enclosed areas in accordance with general health advice or where required under public health directions in your state or territory. For smaller client interaction rooms, such as massage rooms, where this is not possible, refer to what the rules are in your state or territory – see our information on public health directions – COVID-19 for links to enforceable government directions in your state or territory.

  • To achieve this, calculate the area of the enclosed space (length multiplied by width in metres) and divide by 4. This will provide you with the maximum number of people you should have in the space at any one time.  

To help you achieve 4 square metres of space per person (or where not reasonable, to achieve the maximum space per person) limit the number of workers and clients in your workplace by: 

  • providing extra time between appointments so there is no overlap of clients arriving and leaving the workplace or have different entrances and exits to avoid interaction 
  • placing signage which advises clients of the requirements and the number of people allowed in the particular space
  • if possible, consider temporarily ceasing any walk-in services and require clients to book appointments before coming to the premises
  • limiting the number of clients in waiting areas, particularly if your workplace accepts walk-in clients. Space out waiting chairs to keep them 1.5 metres apart. If the waiting area is full, request booked clients to wait in their car or elsewhere and request walk-in clients to return at a later time. Consider introducing a booking system for walk-in clients. 
  • requesting clients not to bring friends or family members to appointments. If this is not possible, request that they inform you at the time of booking the appointment or at a reasonable time before attending the appointment so you can account for this person when applying the 4 square metre rule
  • contacting clients if appointments are running behind schedule to avoid them having to wait inside the workplace
  • inviting clients to leave the premises promptly once they have completed their appointment (e.g. use language such as “I’ll let you go now, as I am expecting my next client and I want to keep you safe”), and
  • reducing the number of clients permitted in a spa at any one time.

To reduce the number of workers in the workplace at the one time you could:

  • reduce the number of tasks to be completed each day, where possible 
  • postpone non-essential work (e.g. rearranging displays) or complete them before or after you open to clients, and 
  • split workers’ shifts to reduce the number of workers onsite at any given time. Schedule time between shifts so that there is no overlap of staff arriving at and leaving the workplace or have different entrances and exits to avoid interaction. 

At times other than providing services to a client’s face or body, direct workers and clients to keep 1.5 metres of distance between them in accordance with general health advice. To achieve the best outcomes for physical distancing: 

  • implement measures in combination with measures for 4 square metres spacing, as set out above 
  • put signs around the workplace and create wall or floor markings to identify 1.5 metres distance. Your staff could wear a badge as a visual reminder to each other and clients of physical distancing requirements 
  • limit physical interactions between workers and clients to only those that are necessary – e.g. do not provide refreshments to clients or only provide them with beverages in disposable cups, and request customers dispose of the cup themselves. Ask clients to wash their own hands or body before the service
  • set up each client station or area with the necessary equipment, tools and products for the day’s services to prevent too much sharing between workers and minimise workers having to walk around to find the equipment, products and tools necessary for the service
  • put up signs requiring customers to practice social distancing when using a spa or sauna service
  • reduce the number of clients at the front desk by having clients pay and rebook elsewhere where possible – e.g. using wireless eftpos machine and other electronic devices, and
  • limit physical interactions between workers and other persons at the site – e.g. by using contactless deliveries and limiting non-essential visitors.

If possible, install shields between workers and clients, for example in nail areas install an appropriate screen between the worker and client with a cut out area to provide the service through. 

If you are permitted to provide a service and it is practical and safe to do so, review the tasks and processes involved in that service that usually require close interaction and identify ways to modify these to increase physical distancing between workers.

Where not possible, reduce the time of the services, or cancel the longer services to reduce the amount of time workers spend in close contact with clients. Consider otherwise limiting the service you provide to those offerings that are lower risk to your workers and clients. Where physical distancing is not possible for services, use other control measures such as good hygiene, cleaning and appropriate PPE if necessary. 

Layout of the workplace

You may need to redesign the layout of the workplace and your workflows to enable workers to keep at least 1.5 metres apart to continue performing their duties. This can be achieved by, where possible: 

  • creating specific pathways for workers and clients to use where possible – e.g. require workers to take a certain path each time they need to obtain a beauty product from the shelf.
  • spacing out client stations or close down every second client station. You should also space out furniture used by clients in the waiting area
  • considering floor and/or wall markings and signage to identify 1.5 metres distancing requirements, inside or outside the premises where possible.
  • keep windows and doors open where possible, and
  • ensure adequate ventilation, but if using fans, position them in a way so that air is not blown directly from one person to another.

If changing the physical layout of the workplace, your layout must allow for workers and clients to enter, exit and move about the workplace both under normal working conditions and in an emergency without risks to their health and safety so far as is reasonably practicable.  

Staff gatherings and training

Postpone or cancel non-essential gatherings, meetings or training. 

  • If gatherings, meetings or training are essential: 
  • use non face-to-face options to conduct – e.g. electronic communication such as tele and video conferencing 
  • if a non face-to-face option is not possible, ensure face-to-face time is limited, that is, make sure the gathering, meeting or training goes for no longer than it needs to 
  • hold the gathering, meeting or training in spaces that enable workers to keep at least 1.5 metres apart and with 4 square metres of space per person – e.g. outdoors or in large conference rooms 
  • limit the number of attendees in a gathering, meeting or training. This may require, for example, multiple training sessions to be held, and 
  • ensure adequate ventilation if held indoors to provide fresh air. 

Workplace facilities

  • Reduce the number of workers utilising staff common areas at a given time – e.g. by staggering meal breaks and start times. 
  • Spread out furniture in staff common areas. If changing the physical layout of the workplace, you must ensure the layout allows for workers to enter, exit and move about the workplace both under normal working conditions and in an emergency without risks to their health and safety so far as is reasonably practicable.  
  • Place signage about physical distancing around the workplace. Our website has links to a range of posters and resources to help remind workers and others of the risks of COVID-19 and the measures that are necessary to stop its spread. These posters can be placed around the workplace and in client-facing work environments (e.g. workplace entrances). Consideration needs to be given to how to communicate with workers and others for who English is not their first language. See our link to translated information on COVID-19 .
  • Consider providing separate amenities for workers and others in the workplace – for example separate bathroom facilities for workers and clients. 

Lifts

  • Even if workers and members only spend a short amount of time in a lift each day, they are still at risk of being exposed to COVID-19 when using a lift. 
  • There is no requirement to provide 4 square metres of space per person in lifts, however you must still ensure, as far as you reasonably can, that people maintain physical distancing in lifts and lift waiting areas.
  • Safe use of lifts is best achieved through a combination of measures, determined in consultation with workers, other employers in the building and the building owner/manager. This includes: 
    • reducing the number of workers and members who need to use the lift at the same time (e.g. stagger class start and finish times)
    • implementing physical distancing measures in the lift waiting area including queueing systems and advising of passenger limits for each lift, and
    • ensuring that when in the lift people maintain physical distance to the extent possible and practice good hygiene including cough and sneezing etiquette and washing hands or using alcohol-based hand sanitiser after exiting the lift.
  • If workers and members are to use the stairs or emergency exits as alternatives to using lifts, you must consider if any new risks may arise (e.g. increased risk of slip trips and falls) and consider how other existing WHS measures will be impacted (e.g. emergency plans and procedures See also our information on emergency plans)
  • See also our case study on lifts for further information

Deliveries and contractors attending the workplace

  • Non-essential visits to the workplace should be cancelled or postponed, for example sales representatives.   
  • Minimise the number of workers attending to deliveries and contractors as much as possible. 
  • Develop a plan for deliveries minimising the interaction of delivery drivers with workers and clients, communicate this to delivery suppliers, drivers and employees. 
  • Delivery drivers and other contractors who need to attend the workplace, to provide maintenance or repair services or perform other essential activities, should be given clear instructions of your requirements while they are on site. Ensure that the 4 square metres per person can be achieved when these works are occurring and consider if these tasks can be undertaken when minimal staff and clients are in the workplace.
  • Ensure handwashing facilities, or if not possible, alcohol-based hand sanitiser, is readily available for workers after physically handling deliveries. 
  • Direct visiting delivery drivers and contractors to remain in vehicles and use contactless methods such as mobile phones to communicate with your workers wherever possible.  
  • Direct visiting delivery drivers and contractors to use alcohol-based hand sanitiser before handling products being delivered. 
  • Use, and ask delivery drivers and contractors to use, electronic paper work where possible, to minimise physical interaction. Where possible, set up alternatives to requiring signatures. For instance, see whether a confirmation email or a photo of the loaded or unloaded goods can be accepted as proof of delivery or collection (as applicable). If a pen or other utensil is required for signature you can ask that the pen or utensil is cleaned or disinfected before use. For pens, you may wish to use your own. 

On-going review and monitoring

  • If physical distancing measures introduce new health and safety risks (e.g. because they impact communication or mean that less people are doing a task) , you need to manage those risks too. 
  • The introduction of new processes to comply with physical distancing requirements may also result in increased customer frustration leading to work related violence. You must manage this risk including through measures such as erecting clear signage and posters setting out the new physical distancing and other measures. You should also communicate with clients when booking their appointment to let them know there are different processes in place to ensure compliance with physical distancing requirements. Find out more about managing the risk of work-related violence.
  • Put processes in place to regularly monitor and review the implementation of physical distancing measures to ensure they are being followed and remain effective.

Do workers need to practice physical distancing when on a lunch break or when travelling to and from work?

Yes. Workers must always comply with any state or territory public health directions or orders. This includes maintaining a physical distance of 1.5 metres between people.  

In some states and territories there are strict limitations on gatherings in public places. This means that in some circumstances, workers cannot eat lunch together in a park or travel together in a vehicle to and from work.  

You should refer to your state or territory health authority for further information on specific restrictions in place under public health directions or orders in your state or territory. 

Do I have to maintain physical distancing if I’m visiting a client’s home?

Yes. The model Work Health and Safety laws apply even when the workplace is a private home or dwelling. The client’s home is a workplace when you or your worker is there to perform work 

You or your worker should talk to the client to ensure they understand the risks of COVID-19 and about the control measures you must implement – including physical distancing - to minimise the risk of exposing them and your worker to the virus.  

See also our information on In-home services and Trades and home maintenance. 
 

The information below provides guidance on physical distancing during step 2 of the 3-step framework for a COVIDSafe Australia. Some states and territories have updated public health directions to adjust physical distancing rules in line with local circumstances, for example, revising the one person per 4 square metres rule to one person per 2 square metres in some circumstances. 

For more information about physical distancing requirements, go to your relevant state and territory government website. You can also go to our Public health directions and COVIDSafe plans page for links to enforceable government directions.

Watch our video for information on physical distancing to prevent the spread of COVID-19 in your small business. 

Watch video on YouTube Download Transcript

Note: Restrictions have been in place for beauty salons and day spas (e.g. for saunas and spas). These restrictions are being relaxed in different jurisdictions at different times. Beauty salons and day spas must only operate to the extent permissible in each state or territory. The information below outlines measures which cover all aspects of the services offered by beauty salons and day spas (including body modifications such as tattooing and piercing) - depending on what is permissible in your jurisdiction, some sections may not be currently relevant to your business.

Physical distancing (also referred to as ‘social distancing’) refers to the requirement that people distance themselves from others. The current advice from the Department of Health is that everyone must keep at least 1.5 metres apart from others (outside of their family unit) where possible. In addition, in a given space, there must be 4 square metres of space per person where possible. 

You should also consider whether you are required to comply with any physical distancing measures issued under public health directions in your state or territory. See also our information on public health directions – COVID-19 for links to enforceable government directions in your state or territory.

Why is physical distancing important?

Physical distancing is necessary because the most likely way of catching the virus is by breathing in micro-droplets from another person sneezing, coughing, or exhaling. By ensuring there is 4 square metres of space per person and maintaining a physical distance of at least 1.5 metres from others where possible, you will reduce the likelihood of exposure to micro-droplets of others. 

Current health advice is that everyone, including people at workplaces, must implement physical distancing measures wherever possible.  

How do I make sure there is 4 square metres of space per person?

To achieve the 4 square metre ‘rule’ you would: 

  • calculate the area of the room (e.g. length of room in metres x width of room in metres = area of room in square metres), and 
  • divide the area of the room by 4. 

For example, if you had a room that was 160 square metres in size, you should only allow up to 40 people in the room, to allow each person to have 4 square metres of space. 

Note: you also must comply with any gathering size limits in place under public health directions in your state or territory.

How do I make sure there is 1.5 metres between people?

You should consider and make adjustments to the layout of the workplace and your workflows to enable workers and clients to keep at least 1.5 metres apart. For example, this could be achieved by, spreading out furniture or plant to increase distancing, or considering floor and/or wall markings and signage to identify 1.5 metres distancing requirements. 

You should also review tasks and processes that usually require close interaction and identify ways to modify these to increase physical distancing between workers and workers and clients where it is practical and safe to do so.  

Do I need to do both? That is, make sure there is 4 square metres per person and physical distancing of 1.5 metres? 

Yes. You need to do what you can to make sure there is 4 square metres in your workplace per person and keep everyone apart at least 1.5 metres, where possible. 

My workers cannot maintain a physical distance of 1.5 metres when performing work. Does this mean they cannot perform work?

It will not always be possible for workers and clients to keep 1.5 metres apart at all times at the workplace. For example, many services offered by beauty salons, tattoo parlours, body piercing establishments, skin clinics, day spas, cosmetic treatment clinics and mobile and home salons require close contact with clients, such as during facial or body treatments. 

Working in close contact increases the risk of workers being exposed to COVID-19. You must consider whether the work task must be completed or could be rescheduled to a later date.

If the task must be completed and your workers or workers and clients will be in close contact, you must undertake a risk assessment to determine what control measures are reasonably practicable in the circumstances to eliminate or minimise health and safety risks from COVID-19. For example, if close contact with others is unavoidable, you must implement other control measures such as: 

  • minimising the number of people within an area at any time. Limit access to the workplace or parts of the workplace to essential workers and clients only 
  • staggering client appointments and start, finish and break times for workers where appropriate to minimise the number of people in the salon/barber at any one time
  • moving work tasks to different areas of the workplace if possible 
  • for larger salons, considering separating workers into dedicated teams and have them work the same shift or work in a particular area and consider whether these dedicated teams can have access to their own meal areas or break facilities, and 
  • ensuring each worker has their own equipment or tools 

See also ‘What physical distancing measures do I need to implement in my workplace’ for further information on what measures can be implemented when workers are attending to a client.

Do I need to provide personal protective equipment to workers who are in close contact with each other?

You must ensure workers comply with physical distancing requirements where possible. In circumstances where the nature of the task requires workers and clients or workers to be in close contact (e.g. when a worker is attending to a client), you must put control measures in place that minimise the time workers spend with each other or with clients in the workplace. You must also ensure workers and clients are practicing good hygiene.  

See also ‘What physical distancing measures do I need to implement in my workplace’ for information on what measures can be implemented when workers are attending to a client.

If you have a situation where, despite other control measures, workers will be in close contact with each other or with clients for longer than the recommended time (i.e. more than 15 minutes face to face cumulative over the course of a week or more than 2 hours in a shared closed space), consider the use of personal protective equipment (PPE) such as gloves and a mask.  

Workers must be trained in the proper use of PPE. Be aware of WHS risks that may arise as a result of workers using and wearing PPE. 

See also our information on PPE.

What physical distancing measures do I need to implement in my workplace?

Below are measures to ensure physical distancing is achieved for beauty salons and day spas. Not all activities may be currently permissible in your state or territory (e.g. operation of saunas and spas) and therefore may not be relevant to your organisation at this time. You should check what activities are permissible in your state or territory, as well as limits on gathering sizes and specific physical distancing requirements applicable to your business. Only operate based on what activities are permissible.

See also our information on public health directions – COVID-19 for links to enforceable government directions in your state or territory.

Remember, you must consult with workers and their representatives (e.g. health and safety representatives (HSRs)) on health and safety matters relating to COVID-19, including what control measures to put in place in your workplace. See our related information on consultation and also the model Code of Practice: Work health and safety consultation, cooperation and coordination for more information on consultation requirements

Providing services to a client’s face or body

It will not be practicable to require beauty salon and spa workers to keep 1.5 metres of distance from clients when providing a number of services to clients. In these circumstances you should seek to limit physical interactions between workers and clients and reduce the amount of time workers spend in close contact. This could be achieved by:

  • reducing the length and frequency of appointments where possible. Consider whether you can split services over multiple appointments 
  • allocating worker’s their own service room, segregated bay, products and equipment and ask them to avoid sharing products or equipment or entering each other’s spaces
  • allocating one worker to a client and not swapping or using assistants to provide part of the service
  • not providing refreshments to clients or only providing beverages in disposable cups, and
  • asking clients to put any loaned towels, dressing gowns or other borrowed garments away in a closed laundry box after use rather than giving them to you to launder.

Shared areas and services

Your business may have facilities that are used by a number of clients throughout the day and potentially at the same time. For example, steam rooms, spa baths and saunas as well as change rooms and showers. You need to limit the number of clients permitted in these areas any given time to ensure each person has 4 square metres of space.

  • To achieve this, calculate the area of the enclosed space (length multiplied by width in metres) and divide by 4. This will provide you with the maximum number of people you should have in the space at any one time.  

To help you achieve 4 square metres of space per person (or where not reasonable, to achieve the maximum space per person) limit the number of clients in these areas by: 

  • making the services available by appointment only, and only allow a limited number of people in the spaces at one time. If you are opening baths, tubs, spas and saunas you may want to only allow one person in the facility at a time and ensure thorough cleaning is performed between each client
  • monitoring access to change rooms and showers and asking that clients limit their time spent in these areas. Ask clients to tell someone once they have finished showering to allow workers to clean immediately after
  • having clients fill out any pre-service paperwork before they come in and asking that they arrive immediately before and leave immediately after their service to reduce the number of people in waiting areas. 

Direct workers and clients to keep 1.5 metres of distance between them in accordance with general health advice. To achieve the best outcomes for physical distancing: 

  • implement measures in combination with measures for 4 square metres spacing, as set out above 
  • put signs around spas, baths and saunas as well as common area like change rooms to remind clients to keep 1.5 metres distance from each other
  • create floor or seat markings that are 1.5 metres apart in saunas and other communal spaces
  • require workers to use other methods such as mobile phone or radio to communicate rather than face to face interaction e.g. workers attending to a client who want to talk to reception, and
  • arrange to have all of your workers’ equipment at their work station to avoid moving around the establishment, including cleaning products for equipment (i.e. disinfectant products and other suitable products that you may use).

You must also ensure that you perform regular and thorough cleaning and disinfection of areas that are used by multiple people in a day. See the cleaning page for more information 

Worker and client interactions and work tasks

Where possible, provide each person with 4 square metres of space in enclosed areas in accordance with general health advice or where required under public health directions in your state or territory. For smaller client interaction rooms, such as massage rooms, where this is not possible, refer to what the rules are in your state or territory – see our information on public health directions – COVID-19 for links to enforceable government directions in your state or territory.

  • To achieve this, calculate the area of the enclosed space (length multiplied by width in metres) and divide by 4. This will provide you with the maximum number of people you should have in the space at any one time.  

To help you achieve 4 square metres of space per person (or where not reasonable, to achieve the maximum space per person) limit the number of workers and clients in your workplace by: 

  • providing extra time between appointments so there is no overlap of clients arriving and leaving the workplace or have different entrances and exits to avoid interaction 
  • placing signage which advises clients of the requirements and the number of people allowed in the particular space
  • if possible, consider temporarily ceasing any walk-in services and require clients to book appointments before coming to the premises
  • limiting the number of clients in waiting areas, particularly if your workplace accepts walk-in clients. Space out waiting chairs to keep them 1.5 metres apart. If the waiting area is full, request booked clients to wait in their car or elsewhere and request walk-in clients to return at a later time. Consider introducing a booking system for walk-in clients. 
  • requesting clients not to bring friends or family members to appointments. If this is not possible, request that they inform you at the time of booking the appointment or at a reasonable time before attending the appointment so you can account for this person when applying the 4 square metre rule
  • contacting clients if appointments are running behind schedule to avoid them having to wait inside the workplace
  • inviting clients to leave the premises promptly once they have completed their appointment (e.g. use language such as “I’ll let you go now, as I am expecting my next client and I want to keep you safe”), and
  • reducing the number of clients permitted in a spa at any one time.

To reduce the number of workers in the workplace at the one time you could:

  • reduce the number of tasks to be completed each day, where possible 
  • postpone non-essential work (e.g. rearranging displays) or complete them before or after you open to clients, and 
  • split workers’ shifts to reduce the number of workers onsite at any given time. Schedule time between shifts so that there is no overlap of staff arriving at and leaving the workplace or have different entrances and exits to avoid interaction. 

At times other than providing services to a client’s face or body, direct workers and clients to keep 1.5 metres of distance between them in accordance with general health advice. To achieve the best outcomes for physical distancing: 

  • implement measures in combination with measures for 4 square metres spacing, as set out above 
  • put signs around the workplace and create wall or floor markings to identify 1.5 metres distance. Your staff could wear a badge as a visual reminder to each other and clients of physical distancing requirements 
  • limit physical interactions between workers and clients to only those that are necessary – e.g. do not provide refreshments to clients or only provide them with beverages in disposable cups, and request customers dispose of the cup themselves. Ask clients to wash their own hands or body before the service
  • set up each client station or area with the necessary equipment, tools and products for the day’s services to prevent too much sharing between workers and minimise workers having to walk around to find the equipment, products and tools necessary for the service
  • put up signs requiring customers to practice social distancing when using a spa or sauna service
  • reduce the number of clients at the front desk by having clients pay and rebook elsewhere where possible – e.g. using wireless eftpos machine and other electronic devices, and
  • limit physical interactions between workers and other persons at the site – e.g. by using contactless deliveries and limiting non-essential visitors.

If possible, install shields between workers and clients, for example in nail areas install an appropriate screen between the worker and client with a cut out area to provide the service through. 

If you are permitted to provide a service and it is practical and safe to do so, review the tasks and processes involved in that service that usually require close interaction and identify ways to modify these to increase physical distancing between workers. Where not possible, reduce the time of the services, or cancel the longer services to reduce the amount of time workers spend in close contact with clients. Consider otherwise limiting the service you provide to those offerings that are lower risk to your workers and clients. Where physical distancing is not possible for services, use other control measures such as good hygiene, cleaning and appropriate PPE if necessary. 

Layout of the workplace

You may need to redesign the layout of the workplace and your workflows to enable workers to keep at least 1.5 metres apart to continue performing their duties. This can be achieved by, where possible: 

  • creating specific pathways for workers and clients to use where possible – e.g. require workers to take a certain path each time they need to obtain a beauty product from the shelf.
  • spacing out client stations or close down every second client station. You should also space out furniture used by clients in the waiting area
  • considering floor and/or wall markings and signage to identify 1.5 metres distancing requirements, inside or outside the premises where possible.
  • keep windows and doors open where possible, and
  • ensure adequate ventilation, but if using fans, position them in a way so that air is not blown directly from one person to another.

If changing the physical layout of the workplace, your layout must allow for workers and clients to enter, exit and move about the workplace both under normal working conditions and in an emergency without risks to their health and safety so far as is reasonably practicable.  

Staff gatherings and training

Postpone or cancel non-essential gatherings, meetings or training. 

  • If gatherings, meetings or training are essential: 
  • use non face-to-face options to conduct – e.g. electronic communication such as tele and video conferencing 
  • if a non face-to-face option is not possible, ensure face-to-face time is limited, that is, make sure the gathering, meeting or training goes for no longer than it needs to 
  • hold the gathering, meeting or training in spaces that enable workers to keep at least 1.5 metres apart and with 4 square metres of space per person – e.g. outdoors or in large conference rooms 
  • limit the number of attendees in a gathering, meeting or training. This may require, for example, multiple training sessions to be held, and 
  • ensure adequate ventilation if held indoors to provide fresh air. 

Workplace facilities

  • Reduce the number of workers utilising staff common areas at a given time – e.g. by staggering meal breaks and start times. 
  • Spread out furniture in staff common areas. If changing the physical layout of the workplace, you must ensure the layout allows for workers to enter, exit and move about the workplace both under normal working conditions and in an emergency without risks to their health and safety so far as is reasonably practicable.  
  • Place signage about physical distancing around the workplace. Our website has links to a range of posters and resources to help remind workers and others of the risks of COVID-19 and the measures that are necessary to stop its spread. These posters can be placed around the workplace and in client-facing work environments (e.g. workplace entrances). Consideration needs to be given to how to communicate with workers and others for who English is not their first language. See our link to translated information on COVID-19 .
  • Consider providing separate amenities for workers and others in the workplace – for example separate bathroom facilities for workers and clients. 

Lifts

  • Even if workers and members only spend a short amount of time in a lift each day, they are still at risk of being exposed to COVID-19 when using a lift. 
  • There is no requirement to provide 4 square metres of space per person in lifts, however you must still ensure, as far as you reasonably can, that people maintain physical distancing in lifts and lift waiting areas.
  • Safe use of lifts is best achieved through a combination of measures, determined in consultation with workers, other employers in the building and the building owner/manager. This includes: 
    • reducing the number of workers and members who need to use the lift at the same time (e.g. stagger class start and finish times)
    • implementing physical distancing measures in the lift waiting area including queueing systems and advising of passenger limits for each lift, and
    • ensuring that when in the lift people maintain physical distance to the extent possible and practice good hygiene including cough and sneezing etiquette and washing hands or using alcohol-based hand sanitiser after exiting the lift.
  • If workers and members are to use the stairs or emergency exits as alternatives to using lifts, you must consider if any new risks may arise (e.g. increased risk of slip trips and falls) and consider how other existing WHS measures will be impacted (e.g. emergency plans and procedures See also our information on emergency plans)
  • See also our case study on lifts for further information

Deliveries and contractors attending the workplace

  • Non-essential visits to the workplace should be cancelled or postponed, for example sales representatives.   
  • Minimise the number of workers attending to deliveries and contractors as much as possible. 
  • Develop a plan for deliveries minimising the interaction of delivery drivers with workers and clients, communicate this to delivery suppliers, drivers and employees. 
  • Delivery drivers and other contractors who need to attend the workplace, to provide maintenance or repair services or perform other essential activities, should be given clear instructions of your requirements while they are on site. Ensure that the 4 square metres per person can be achieved when these works are occurring and consider if these tasks can be undertaken when minimal staff and clients are in the workplace.
  • Ensure handwashing facilities, or if not possible, alcohol-based hand sanitiser, is readily available for workers after physically handling deliveries. 
  • Direct visiting delivery drivers and contractors to remain in vehicles and use contactless methods such as mobile phones to communicate with your workers wherever possible.  
  • Direct visiting delivery drivers and contractors to use alcohol-based hand sanitiser before handling products being delivered. 
  • Use, and ask delivery drivers and contractors to use, electronic paper work where possible, to minimise physical interaction. Where possible, set up alternatives to requiring signatures. For instance, see whether a confirmation email or a photo of the loaded or unloaded goods can be accepted as proof of delivery or collection (as applicable). If a pen or other utensil is required for signature you can ask that the pen or utensil is cleaned or disinfected before use. For pens, you may wish to use your own. 

On-going review and monitoring

  • If physical distancing measures introduce new health and safety risks (e.g. because they impact communication or mean that less people are doing a task) , you need to manage those risks too. 
  • The introduction of new processes to comply with physical distancing requirements may also result in increased customer frustration leading to work related violence. You must manage this risk including through measures such as erecting clear signage and posters setting out the new physical distancing and other measures. You should also communicate with clients when booking their appointment to let them know there are different processes in place to ensure compliance with physical distancing requirements. Find out more about managing the risk of work-related violence.
  • Put processes in place to regularly monitor and review the implementation of physical distancing measures to ensure they are being followed and remain effective.

Do workers need to practice physical distancing when on a lunch break or when travelling to and from work?

Yes. Workers must always comply with any state or territory public health directions or orders. This includes maintaining a physical distance of 1.5 metres between people.  

In some states and territories there are strict limitations on gatherings in public places. This means that in some circumstances, workers cannot eat lunch together in a park or travel together in a vehicle to and from work.  

You should refer to your state or territory health authority for further information on specific restrictions in place under public health directions or orders in your state or territory. 

Do I have to maintain physical distancing if I’m visiting a client’s home?

Yes. The model Work Health and Safety laws apply even when the workplace is a private home or dwelling. The client’s home is a workplace when you or your worker is there to perform work 

You or your worker should talk to the client to ensure they understand the risks of COVID-19 and about the control measures you must implement – including physical distancing - to minimise the risk of exposing them and your worker to the virus.  

See also our information on In-home services and Trades and home maintenance

 

The information below provides guidance on physical distancing during step 2 of the 3-step framework for a COVIDSafe Australia. Some states and territories have updated public health directions to adjust physical distancing rules in line with local circumstances, for example, revising the one person per 4 square metres rule to one person per 2 square metres in some circumstances. 

For more information about physical distancing requirements, go to your relevant state and territory government website. You can also go to our Public health directions and COVIDSafe plans page for links to enforceable government directions.

Physical distancing (also referred to as ‘social distancing’) refers to the requirement that people distance themselves from others. The current advice from the Department of Health is that everyone must keep at least 1.5 metres apart from others (outside of their family unit) where possible. In addition, in a given space, there must be 4 square metres of space per person where possible. 

Your workplace may also need to comply with physical distancing measures issued under public health directions in your state or territory. See also our information on public health directions – COVID-19 for links to enforceable government directions in your state or territory.

Why is physical distancing important?

Physical distancing is necessary because the most likely way of catching the virus is by breathing in micro-droplets from another person sneezing, coughing, or exhaling. By ensuring there is 4 square metres of space per person and maintaining a physical distance of at least 1.5 metres from others where possible, you will reduce the likelihood of exposure to micro-droplets of others. 

Current health advice is that everyone, including people at workplaces, must implement physical distancing measures wherever possible. For information on the measures your employer should be implementing, see our employer information for your industry.

What if I cannot always maintain a physical distance of 1.5 metres?

It will not always be possible for you to keep 1.5 metres apart from clients at the workplace, particularly when performing tasks such as facials and massages. Some tasks will also require you and other workers to be in close proximity in order to be carried out safely such as lifting and moving heavy objects. 

Working in close contact with others increases your risk of being exposed to COVID-19. In these situations, your employer may consider delaying the task or seek to modify the task. Your employer must consult with you and relevant health and safety representatives on how to perform the work task safely, including where maintaining a physical distance of 1.5 metres is not possible.

For example, where you must attend to a client your employer should limit the time you spend in close contact with the client by: 

  • reducing the length and frequency of the appointment where possible. For example, splitting services over multiple appointments such as package deals which include multiple services such as a facial and a massage, or completing more complex or larger tattoos in multiple sittings
  • requesting you to minimise time spent near the client’s face where possible
  • not having assistants clean around stations whilst the client is in or near the client station and getting them to clean between clients instead 
  • limiting client interactions to one worker where possible, and
  • not providing refreshments to clients.

For information on the measures your employer should be implementing see our employer information for your industry.

When working in close contact with others, you must practise good hygiene by washing your hands for at least 20 seconds with soap and water or by using an alcohol-based hand sanitiser (with at least 60% ethanol or 70% isopropanol as the active ingredient).

Does my employer need to provide me with personal protective equipment if I am required to work in close contact with others?

You must comply with physical distancing requirements where possible. In circumstances where the nature of the task requires you to be in close contact with others (e.g. when you are providing a facial or massage), your employer must put control measures in place that minimise the time you spend with other persons.

If the nature of your work task is such that even with additional control measures in place, you will either be:

  • face to face with a person for longer than 15 minutes over a course of a week, or
  • in a closed shared space with a person for more than 2 hours.

you may need to wear personal protective equipment (PPE), where it is available and safe to do so (e.g. disposable gloves, face protection).

Your employer must consult you and your relevant health and safety representative about the use of PPE and any WHS risks that may arise from using it.

Your employer must provide you with information and training on how to use and wear PPE.

Do I need to practice physical distancing when on a lunch break or when travelling to and from work?

Yes. You must always comply with any state or territory public health directions or orders. This includes maintaining a physical distance of 1.5 metres between people in public places and when travelling to and from work.

In some states and territories there are strict limitations on gatherings in public places. This means that in some circumstances, workers cannot eat lunch together in a park or travel together in a vehicle to and from work.

Do I have to maintain physical distancing in a client’s home?

Yes. The model Work Health and Safety laws apply even when the workplace is a private home or dwelling. The client’s home is a workplace when you are there to perform work.

You or your employer should talk to the client to ensure they understand the risks of COVID-19 and about the control measures you must implement – including physical distancing - to minimise the risk of exposing them and your worker to the virus. 

For information on the measures your employer should be implementing, see our employer information for Beauty salons and day spas.

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